Win the Call

Being the Practice Ambassador takes grit and determination

give them the training to fully embrace their role as the face of your practice

Win the Call

Being the Practice Ambassador takes grit and determination

give them the training to fully embrace their role as the face of your practice

Scheduling Coordinator Training

Empower the role that has the most frequent interactions with your patients and parents. They set the tone - let's make sure it's a great one.

Being on the front desk is more than reading scripts or hiding behind the "do not disturb" - let's help your team create that perfect first impression.

I am Amy, and my training program helps your Scheduling Coordinators improve their phone and in-person patient interactions. I provide coaching for efficient & impactful first impressions, teaching new strategies & habits to improve your scheduling skills!

Are you looking to train your team to build better relationships with patients? Our customer service training will give your team the tools they need to provide excellent customer experiences.

Specific Training for your Front Desk team

A scheduling coordinator is more than just an appointment setter - they truly are the face of the practice and help your patients to fulfill their orthodontic dreams.

Empower them - sign up for my coaching!

A scheduling coordinator is more than just an appointment setter - they truly are the face of the practice and help your patients to fulfill their orthodontic dreams.

Empower them - sign up for my coaching!

Phone Coaching

Phone skills training for efficient and impactful first impressions

  • Master the first and last impression

  • Learn how to offer appointments to your schedule

  • Know how to prevent escalations

  • Master the initial inquiry call to prevent no-shows

  • Mousy to marvelous or edgy to polished

All Packages Include:

Coaching & accountability - Online Library Portal - Standardized training - Options for remote & on-site initial training

Train your team to become effective scheduling coordinators and learn how to manage patient appointments efficiently.

Signing up with Amy will guarantee your front office team gains the skills needed!

Want to give your Staff their first step in Front Desk training from just $300?

Trapezio has launched The Academy of Front Desk Coordinators which is the perfect foundational training to creating a confident front desk team.

Join Amy's mailing list today and receive her ALERT training as a thank you!

It happens. People get frustrated. Sometimes they vent at us simply because we're the ones on the other end of the phone, regardless of whether we have had a part to play in the situation.

I always remember "Event + Reaction = Outcome". You can control your reaction, not the event, and it still affects the Outcome.

What Our Clients Are Saying

My customer communication training will help you to 10X your patient experience to massively impact your Win ratio!

40%

Decrease in No Shows

because all your customer relationships are real connections, right from the start.

64%

Reduction in Longer, Problem Calls

because you're no longer inadvertently upsetting your valued customers.

20%

Increase in Production

because you've built trust with your customers from the beginning, so your win ratio is much higher.

HOW TO WORK WITH ME

Phone Coaching

Telephone skills training for efficient and impactful first impressions with your receptionist and front office team.

Sales Coaching

Treatment Coordinator communication training for consultations to adapt, read the room, and win the start.

Workshops & Keynotes

Book me for your team or appreciation event you are running to provide customer experience training.

person standing in front of a hole

5 Chapters to Change a Habit

July 20, 20205 min read

To change a habit is rarely easy, even when we are motivated to do so. But then there are times force us to and require us to change a habit. When that is the case it is easy for us to resist the new normal, to take on a new habit or routine. We hold on to the old with a death grip.

I get it and understand. The older I get the more I want to get into a rhythm – a groove – and run with it. I have created a deep habit that has either become easy or I enjoy. Why would I want to change?

But as life has it, and as Heraclitus tells us, “The only constant in life is change.”

Today, let’s look at a great poem by Portia Nelson “Autobiography in Five Short Chapters” from her book, There’s a Hole in My Sidewalk, as our guide of the process to change a habit.

Chapter 1 – Unconsciously Incompetent

I walk down the street.

There is a deep hole in the sidewalk.

I fall in. I am lost. I am helpless.

It isn’t my fault.

It takes forever to find a way out.

I find myself many here times as I embark on a change of habit. I know the right answers but prefer my old ways and don’t even realize the gap between my knowledge and my habit.

This is where I find many team members when I begin coaching. During the training session, they know many, if not all, of the right answers and truly believe they are doing everything to match their knowledge.

But…what I observe from recorded calls, consults, and exams demonstrates that NOT to be the case.

Chapter 2 – STILL Unconsciously Incompetent

I walk down the same street.

There is a deep hole in the sidewalk.

I still don’t see it. I fall in again.

I can’t believe I am in the same place.

It isn’t my fault.

It still takes a long time to get out.

“No, you must be mistaken; that was the ONLY time I did/didn’t do it right.” A phrase we could all admit to thinking, even if we don’t say it out loud.

Here is where a feedback loop is so important. We must provide evidence of the current habit. This is why I insist on recordings of calls, exams, or consults. One mystery call, one mystery shopper, one data point does not validate a trend. And with our tendency to refute the evidence of one data point as an anomaly, it is imperative to break through the rationalization and justification to uncover the truth of what is really happening.

Chapter 3 – Consciously Incompetent

I walk down the same street.

There is a deep hole in the sidewalk.

I see it there, I still fall in.

It’s habit. It’s my fault. I know where I am.

I get out immediately.

Here is the beginning of change. It starts with AWARENESS. It is when we SEE and HEAR what is actually going on even though we are still not fulfilling the desired action. It is the MIND change.

What I notice with clients and those I coach is the “AHA” happens AFTER the fact. This is absolutely normal, but we should still CELEBRATE this as a win. It is the first step in the right direction. It IS a change! It is why we actively celebrate this with my clients.

We must not only look forward to the ultimate goal of what we desire. No…we must look to how far we have come and actively celebrate the forward progress and this chapter of change.

I warn my clients that they will start hearing my voice in their heads at this point. So many times the action is still not the desired action but a student will testify that they IMMEDIATELY NOTICE after they run through their old habit with the AWARENESS of what they wished they did. They realize it, hear my guidance, and determine that the next time they will get it right. They are in the process to change a habit in a successful way.

Chapter 4 – Consciously Competent

I walk down the same street.

There is a deep hole in the sidewalk.

I walk around it.

This next chapter to change a habit is exciting because we begin to see and hear the difference. This takes effort…and usually a LOT of effort. This is where you may see sticky notes and other reminders to help break the old cycle with a new habit.

To have success in this chapter of change is to exercise the intention to follow through with the new habit. And here is the thing… stress can short-circuit the intention to change. The key is we must continue and press forward.

Chapter 4 is a tenuous spot. It is a danger zone. Here is where good intentions and a spark of change can fade away. A big factor of this is because it is still taking a LOT of effort. This is why I build coaching programs that have built-in maintenance check-in’s. We want to ensure that even after a time of stress we press onward to the ultimate goal as we change a habit.

Chapter 5 – Unconsciously Competent

I walk down a different street.

Finally! Glory be! Here is the destination. You have arrived!

No longer is a lot of brain effort needed to complete the intended action or habit. The new habit is so embedded that the old way would now feel odd.

It is so wonderful to see clients arrive here. Confidence is high. Competence is high. Positive feedback is high. Patient responses are positive. It is a win-win for everyone.

Summary

In our world, change is the norm if we wish to maintain excellence. But change is neither automatic nor arrived upon in a straight line. To change a habit takes dedicated work, effort, follow-through, and accountability. Be sure to provide them all to execute the desired change.

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Amy Demas

Communication trainer and coach for individuals and businesses.

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What Our Clients are Saying

Amy believes in giving back and paying it forward by donating 10% of ALL proceeds to organizations that help others.

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As a survivor of a rare cancer I love riding each year and raising funds for the research to beat rare cancers. 100% of all raised funds go to research.

I have enjoyed building boxes for children around the world. And having lived in Charlotte I even was able to pack crates of boxes.

I am a PEO Sister. This organization has helped women "reach for the stars" by providing $400 million in educational assistance. They even have their own college.

As a parent with two children have been treated by Shriner's Hospital, I love to give back. They provide free care for those in need.

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Schulman Group leaders say

“The Schulman Group is pleased to call Amy Demas/Communicate Excellence one of our valued preferred consultants and a huge advocate for our educational programming efforts. Her "can do" attitude has served the group in many capacities over the years…..as a consultant, as a program speaker and most recently served as moderator for our Doctor and Team Meeting. As speaker and consultant, Amy offers invaluable insight on communication skills for all orthodontic team members and has helped a number of our members streamline and improve office interactions with patients.”

Emily, Mari's List says

"Amy Demas is a shining star when it comes to training front desk staff, scheduling coordinators and treatment coordinators. She truly communicates excellence. Mari's List feels confident endorsing Amy because of her long history of exceptional professionalism and glowing reviews from our members."